Teams Whiteboard: Collaborative Whiteboarding in Microsoft Teams for Teams and Remote Work
When you need to sketch out an idea, map a process, or brainstorm with your team—Teams Whiteboard, a real-time digital canvas built into Microsoft Teams that lets teams draw, write, and stick notes together. Also known as Microsoft Whiteboard, it’s not just a digital notepad—it’s a shared space where remote teams turn abstract ideas into visual plans without leaving their chat. You don’t need a physical whiteboard, a projector, or even everyone in the same room. Just open Teams, start a meeting, and click the Whiteboard tab. Instantly, everyone sees what you’re drawing, and can add their own sticky notes, arrows, or shapes—even on their phones.
Teams Whiteboard works best when paired with other collaboration tools. It Microsoft Teams, the all-in-one workspace for chat, meetings, file sharing, and app integrations lets you save your whiteboard sessions directly into the meeting chat, so nothing gets lost. You can also link it to OneNote, Microsoft’s digital notebook that syncs across devices and teams for deeper documentation, or export sketches to PowerPoint for presentations. Teams Whiteboard doesn’t replace project management tools like Trello or Asana—but it’s the fast, visual starting point before you build out tasks.
Who uses it? Marketing teams sketch campaign flows. Product managers map user journeys. Remote engineers whiteboard architecture diagrams. Teachers use it for virtual lessons. Even sales teams draw customer journey maps during client calls. It’s simple enough for a new hire to use on day one, but powerful enough for complex planning. No training needed. No apps to install. Just open it and start drawing.
It’s not perfect. The pen lag on older devices can be frustrating. It doesn’t auto-save every stroke like a live doc—so you still need to manually save your board. And if your team isn’t in a meeting, you can’t easily collaborate outside of a scheduled session. But for quick, visual, real-time collaboration? Nothing else in Teams does it better.
Below, you’ll find real guides on how to use Teams Whiteboard in meetings, how to save and share boards, how it stacks up against Miro and Jamboard, and how teams are using it to cut down on Zoom fatigue by replacing long status meetings with visual check-ins. Whether you’re leading a hybrid team or just trying to get your remote coworkers on the same page—this collection has what you need to make whiteboarding work for you.
